Shipment Documents

Regulations state the base must receive a copy of the origin paperwork within 7 Government Business days of the shipment picking up. NFC forwards these documents to the base; however, we require:

• The origin agents to submit all origin documentation within 1-3 business days of pickup to origin-docs@nationalforwarding.com. These documents include:
  • Rated GBL
  • Weight tickets
  • Inventory (carton and sticker inventory)
  • High Risk/High Value Inventory
  • DD-619
• Rating of the GBL simply requires the Gross, Tare, Net and Pro Gear weight totals are filled in Block 28 and adding the BL number in Block 23.

• If your invoice is ready at the time, you have all your paperwork prepared, include it as the first page of your PDF file or a separate attachment.

• A single PDF containing all requested documentation is required. We are unable to accept emails containing multiple attachments or links to obtain docs from third party software.

• If the driver has not returned the weights and inventory by the 4th business day after pickup, please contact our office at 800-722-9144.

• If we have not heard from the OA by the morning of the 6th business day, a second and final attempt will be made to obtain the paperwork from the OA. If the paperwork has not been received and processed by end of the 7th business day, the OA stands to receive a 5% deduction to their Origin Service Commission for failure to submit paperwork in a timely manner.

• Review the 2025 Military Household Good Guidebook Section 3: Paperwork Requirements & Examples for detailed information on how to complete each form.

• Review NFC’s Distribution of Documents for details on all documents required on DP3 Shipments.

• The following forms can be purchased from Milburn Printing at: https://www.milburnprinting.com/ click on Interstate & Military or Inventory Tape & Labels.
  • DD Form 619 Statement of Accessorial Service  DO NOT purchase the 619-1.
  • Inventory stickers Various options available.
  • Household Goods Descriptive Inventory Form Various options available.
  • High Risk/High Value Inventories
  • High Risk/High Value Seals
  • Motorcycle Visual Inventory Supplement Form Not required, but we encourage its use.
  • Loss and Damage at/after Delivery
  • DP3 Real Property Damage Form
  • Customer Check – Off Sheet (Bingo Sheet) Not required, but we encourage its use.
  • Rider to Inventory (Inventory Exceptions Form) For use when shipment changes hands.
  • Container Security Seals For use on crated shipments: Code D, Code 2, Code 4.​
• The following are available as a fillable PDF if you are short of forms. However, we DO NOT recommend utilizing the fillable forms for all shipments as you are required to leave copies with the customer and other parties involved in the move. Please only use the fillable NFC Premove Survey form in an emergency, as the copies sent from out office come pre-filled with pertinent shipment information, including the due date.
  • DD Form 619 Statement of Accessorial Service 
  • Loss and Damage at/after Delivery
  • DP3 Real Property Damage Form
  • NFC Premove Survey Form
  • NFC Shuttle Log Form